Administrative Assistant II

Graebel Van Lines is the largest independent Van Line in the US and a leader in corporate and residential moving services, warehousing and comprehensive workplace solutions. Recently receiving its Women Owned Business status (WEBNC) and headquartered in Dallas, the new re-launched company is built on the legacy of the Graebel family, which began in 1950, and continued, by its recent acquisition from successful moving industry experts Vauna and Robert Peterson. We are an energetic, fast paced company looking for someone who will operate with integrity, energy and a passion for being the best.
Administers non-complex administrative programs for the department; Acts as main informational contact; Ensure procedures are followed while performing office administrative support for a department/division and its personnel.
Performs a variety of administrative and operational support activities for the department; Prepares a variety of materials including interoffice communications, correspondence, forms, statistics, projects and reports of a specific routine or special nature.
Orders and maintains inventory of office and other departmental supplies and equipment; track expenditures; ensure operations of office equipment; departmental work area is kept clean and organized; special orders are placed on the same day as appropriate approval is obtained.
Arranges and schedules a variety of meetings; notifying participants, confirming dates and times, reserving meeting sites and preparing materials needed at the meeting(s). Attends and participates in meetings; may take, transcribe and distribute as directed.
Provides leadership and guidance with special projects, conferences and assignments as requested by supervisor ensuring projects are well documented to show sources of information.
Assists departmental staff with coordinating necessary documentation to include forms, original documents, meetings agendas, packets and related materials.
Develops or assist in the development of forms, worksheets and record-keeping systems for the collection, dissemination and maintenance of needed information for specialized programs within assigned unit.
Communicates frequently with Directors/Office Managers; Assists other support staff with assigned functions as needed; may oversee and direct work of temporary staff or student assistants.
Performs other related essential duties as assigned or requested.
High School Diploma, GED certification or equivalent experience
1-3 years clerical office experience
Experience in Accounting, Finance, Bookkeeping, A/P, or A/R required
Advanced use of discretion, initiative, problem-solving skills and independent judgment
Maintain sensitive and confidential information; Time Management; Organization; Flexibility; Good Written and Verbal Communication Skills
Ability to perform administrative duties with speed and accuracy
Graebel Van Lines, LLC is an EEO/AA Employer: Minorities/Females/Protected Veterans/Disabled
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.
Graebel Van Lines is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

. Apply now!

Don't Be Fooled

The fraudster will send a check to the victim who has accepted a job. The check can be for multiple reasons such as signing bonus, supplies, etc. The victim will be instructed to deposit the check and use the money for any of these reasons and then instructed to send the remaining funds to the fraudster. The check will bounce and the victim is left responsible.

More Jobs

Loss Prevention Administrative Assistant
Wilmer, TX Ace Hardware Corporation
Assistant Manager-Retail Jewelry
San Antonio, TX Helzberg Diamonds Headquarters
Commercial Territory Manager II
Dallas, TX PPG Industries - Dutch
Assistant Manager
Arlington, TX Pizza Hut
Assistant Store Manager - Motherhood Maternity
San Marcos, TX Destination Maternity
Branch Office Administrator - 12234 - Houston, TX
Houston, TX Edward Jones